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July 12,2010


TO             : ALL DEPARTMENT HEADS, CHIEFS OF OFFICES, AND ALL OTHERS CONCERNED

SUBJECT: PROCESSING OF DISBURSEMENT VOUCHERS/PAYROLLS

In order to facilitate the processing as well as the preparation of mandated monthly and year-end reports
of the City Government of Davao by the Office of the City Accountant, your cooperation is hereby enjoined to
observe due dates and deadlines in the submission of documents to the Office of the City Accountant, viz:

A. Payrolls for Plantilla and Contract of Services/Job Orders
        Refer to Memorandum dated July 12, 2010 (Copy attached for ready reference)

B. Traveling Expenses
        Within the next two weeks of the ensuing month Refer to 2.1.2 of EO No. 06, Series of 2005

C. Registration of Vehicles
        Month before due date of the registration as per Plate No.

D. Bayantel/PLDT and Mobile Bills
        Within five (5) working days from receipt of billings

E. Gasoline Expenses
        Within five (5) working days from the date of statement Refer also to Memorandum dated June 14 & 28, 2005

F. Goods and Services
        Within ten (10) working days from the date of Delivery Receipt/ Charge Invoice

G. Infrastructure Projects
        Within ten (10) working days from the date of the progress billing

H. Meals and Snacks
        Within five (5) working days from the date of the activity/training

The Department Heads/Chief of Offices will be held accountable for the completeness of the supporting
documents and should see to it that all claims are submitted by their respective Administrative Officers to
Accounting Office on time and/or within the time frame/period as afore-stated.

For strict compliance.


For the City Mayor:


ZULEIKA T. LOPEZ
Acting City Administrator

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